Executive Assistant

We seek an Executive Assistant to provide comprehensive support to our senior executives.

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What is Executive Assistant?

What do they do?

Pay Range

Executive Assistant Job Description

Are you a high-performing professional who excels at managing executive schedules and ensuring operations run smoothly? We seek an Executive Assistant to provide comprehensive support to our senior executives. If you are adept at anticipating needs, managing complex schedules, and maintaining confidentiality, this position is ideal for you!

In this role, you will:

Executive Support: Provide high-level administrative support to one or more executives, managing an extremely active calendar of appointments, planning and scheduling meetings, conferences, teleconferences, and travel.
Communication Coordination: Act as the point of contact among executives, employees, clients, and other external partners, managing information flow in a timely and accurate manner.
Document Preparation: Prepare reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
Meeting Management: Organize and prepare for executive meetings, including agenda preparation, documenting minutes, and following up on action items.
Confidentiality Maintenance: Handle confidential information with discretion and maintain the security of the executive’s communications and records.
Project Coordination: Assist in project management by coordinating with various teams and ensuring that all project deliverables are met according to timelines.
Event Planning: Coordinate executive outreach and external relations efforts and oversee special projects and events.

Your impact:

Essential skills and qualifications:

The character we're looking for:

Proactive and Resourceful: You anticipate and handle needs before they become challenges.
Exceptional Organizational Skills: You can prioritize important tasks, manage time effectively, and streamline operations to improve efficiency.
Strong Communicator: Excellent written and verbal communication skills, capable of dealing effectively with people at all levels.
Tech-Savvy: Proficient in Microsoft Office Suite and comfortable learning new digital tools quickly to increase productivity.
High Integrity: Trusted to handle sensitive information and situations with the utmost confidentiality and professionalism.
Adaptive: Flexible in response to changing priorities and able to work effectively under pressure.
Team Player: Skilled at building relationships with colleagues at all organizational levels and contributing positively to a collaborative work environment.

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Located in Toronto, Ontario, Canada

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